UST / LUST Program - Documents Required During an EPA UST Inspection
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- Financial Responsibility / Insurance Documentation
- A “Certificate of Insurance” or “Endorsement” with associated paperwork listing the inspected facility as being covered under the policy
- In cases of self insurance, a signed copy of the current “Letter from Chief Financial Officer” and associated paperwork listing the inspected facility as being covered under the letter
- History of Each UST System
- Equipment invoices
- Photos of installation
- Warranties with installation date and type of equipment
- Petroleum Release Detection
- Monthly inventory records for the past 12 months (e.g. statistical inventory, Automatic Tank Gauging [ATG] or manual tank sticking records)
- Monthly monitoring records for the past 12 months if using interstitial monitoring or groundwater or vapor monitoring
- If using an ATG, the manufacturer’s “Results of U.S. EPA Standard Evaluation” or a “third party evaluation”
- Equipment calibration, maintenance and repair records and schedules prescribed by the manufacturer to keep equipment functioning properly
- Latest annual test of automatic line leak detectors (if your piping is pressurized)
- Records of any tightness testing for each tank and associated piping
- Repairs and Upgrades to UST Systems (if any such work was made to your system)
- Repair records (e.g. invoices)
- Photos of installation
- Warranties with installation date and type of equipment
- Paid invoices of equipment and servicing
- Cathodic Protection (i.e. Rust Prevention) (if you have steel tanks and/or piping)
- Plans/maps of the cathodic protection system
- Integrity assessment (i.e. an inspection by a qualified cathodic protection tester per 40 CFR §280.31) if added to an existing tank
- Test results of the last two corrosion system tests required within 6 months of installation and every 3 years thereafter
- For impressed current systems, the results of the last three inspections as documented in your log of impressed current readings that are required every 60 days
- Lined Steel Tanks (if your tank is made of steel and is lined)
- Integrity assessment (i.e. an inspection per 40 CFR §280.21(b)(1)) if added to an existing tank
- Internal inspection if lining is greater than 10 years old
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