Indian Environmental General Assistance Program (GAP) FY14 Funding Announcement
The U.S. Environmental Protection Agency (EPA), Region 10, Tribal Trust and Assistance Unit, is announcing the funding opportunity for Indian Environmental General Assistance Program (GAP) grant proposals from federally recognized tribal governments and intertribal consortia for Fiscal Year 2014. The goal of GAP is to assist tribes in building capacity to administer tribal environmental programs according to their individual needs.
The Catalog of Federal Domestic Assistance Number for GAP is 66.926.
On this page:
IMPORTANT DUE DATES
Note: For emailed proposals, grantee must obtain written confirmation that the proposal was received by an EPA Project Officer.
GAP awards will be made to tribes and tribal consortia by September 30, 2013.
Funding Announcement distributed by EPA
|Draft proposals (work plans and budgets only) MUST be postmarked, hand-delivered, submitted in GAP Online, or emailed to the EPA Project Officer by this date. ||January 15, 2013|
Late proposals will not be accepted.
|GAP negotiations||January - May, 2013|
|Full applications with final revised work plans and required forms/certifications MUST be postmarked, hand-delivered or emailed to the EPA Project Officer by this date. ||No later than May 20, 2013|
|Final work plans and budgets must also be entered into GAP Online.||No later than August 30, 2013|
BACKGROUND AND PROGRAM DESCRIPTION
EPA’s mandate is to work with tribes on a government-to-government basis to enhance environmental protection in tribal communities. In 1992, Congress passed the Indian Environmental General Assistance Program Act which authorizes EPA to provide GAP grants to federally recognized tribes and tribal consortia for planning, developing, and establishing environmental protection programs. This funding announcement includes the following grant opportunities:
- NEW! Deadline for Entering Work Plans in GAP Online. All GAP grant recipients (except Performance Partnership Grant tribes) must enter final revised work plans by August 30, 2013 into GAP Online at https://ofmext.epa.gov/GAP_Online/ See Section XI, C.
- NEW! Supplemental Project Requests for Unmet Needs. Tribes and consortia with unmet needs that would like to request funding for special tasks (e.g., to implement solid and hazardous waste programs, including cleanup activities, or to conduct an initial water resources assessment) may submit a separate supplemental project request with a work plan and budget along with the base work plan and budget. See Section VI, D.
- NEW! SAM has Replaced the Central Contractor Registry (CCR). All tribes that want to apply for federal grants MUST first register in the System for Award Management or SAM - a system that has replaced CCR - and all tribes MUST have a DUNS number. See Section XI, D.
- NEW! Deadline for Consortia to Gather Resolutions from Eligible Tribal Governments. In order for member tribes to benefit from consortia support, consortia must submit supporting resolutions or other documentation from eligible tribal governments by March 15, 2013. See Section IV.
- Draft GAP Guidance. EPA is in the process of revising the GAP guidance, which will include a Guidebook for Building Tribal Environmental Capacity, to assist tribes as they develop their capacity to implement environmental programs. The Agency will be inviting tribes to participate in a second round of consultation on the revised draft Guidebook. Region 10 will notify you when the revised draft is available for review. Please review all sections of the draft Guidebook carefully, as it will have implications for your program once it is finalized. It is anticipated that this guidance will apply to FY 2015 GAP funding.
GAP is exempt from competition. EPA has determined that competition for GAP grants is not practical because of the need to provide a clear and stable source of base funding for tribal program development and capacity building, consistent with the primary statutory purpose of the program. Therefore, all applications that meet the stated requirements in program regulations and this guidance will be funded if funds are available.
FUNDING AMOUNT AVAILABLE
A. Base Grant Funding Levels
Last year, EPA Region 10 received $31,678,826 of GAP funding for tribes and tribal consortia in Alaska, Idaho, Oregon and Washington. Region 10 currently has 219 tribes and 19 tribal consortia with active GAP grants, and also funds seven Alaska Peer Assistance Network agreements.
EPA’s grant practices and procedures have been under heightened scrutiny from Congress, the Government Accountability Office and EPA’s Office of Inspector General. This scrutiny has centered on grantee selection, oversight, accountability and environmental results. EPA is proactively responding to the scrutiny by changing the way we determine award amounts. EPA will determine funding levels based on the amount of GAP funding Region 10 receives and the number of tribes and tribal consortia submitting approvable applications.
In FY2014 depending on funding availability, new grantees with approvable applications may receive no less than $75,000 and up to $125,000 in base funding to support their first year of GAP work, depending on the eligible activities in the proposed work plan and environmental need. Existing grantees may receive base funding awards in any amount up to $125,000. Please note that existing grantees are not guaranteed to be funded at $125,000.
Tribes with large reservations may receive up to $175,000 base funding based on the funding criteria. For Umatilla, Spokane, and Quinault, base funding is up to $155,000; for Coeur d'Alene, Nez Perce, Shoshone-Bannock, and Warm Springs, base funding is up to $165,000; and for Colville and Yakama, base funding is up to $175,000.
GAP grant project periods may not exceed four years. At the end of a four-year grant period, tribes and tribal consortia may apply for a new GAP grant to continue environmental program capacity building activities.
Two Year Work Plans: EPA strongly encourages current GAP recipients with a strong record of achieving outputs and outcomes to submit two-year proposals. If funding is available, two-year work plans may be fully funded. A separate work plan and budget must be included for each year. Please discuss this option with your EPA Project Officer before submitting a proposal.
Cost Sharing or Matching: Grantees are not required to provide matching funds for this program.
B. Coordination with the Regional Tribal Operations Committee (RTOC)
Region 10 will provide funding to a tribe to coordinate RTOC activities that will help develop tribal capacity. In the past, funding has been awarded to the tribe whose staff serves as the RTOC Tribal Co-Chair. If a tribe is interested in submitting a proposal to coordinate the RTOC grant work, please contact Diana Boquist, EPA Region 10 RTOC Project Officer, at 206-553-1586.
A. Eligible Recipients
All federally-recognized tribes in EPA Region 10 are eligible to receive GAP funds. Tribal consortia that meet the eligibility requirements described below may also receive funding, if available, after tribal governments are funded.
Tribal Consortia Eligibility Requirements: A tribal consortium is defined as a partnership between two or more tribes authorized by the governing bodies of those tribes to apply for and receive assistance under the GAP program. A tribal consortium is eligible to receive grants if the consortium can adequately document compliance with each of the following requirements:
- GAP Grants to tribes and tribal consortia
- Performance Partnership Grants, referenced in Section X
- Coordination with the Regional Tribal Operations Committee
B. Eligible Activities
A brief synopsis of eligible capacity-building and solid and hazardous waste activities is provided below. For more information on eligible activities, please refer to Attachment A (PDF) (4 pp, 58K), Summary of Capacity & Implementation Indicators (taken from the August 2011 draft GAP Guidebook for Building Tribal Environmental Capacity); the March 2000 Indian Environmental General Assistance Program Guidelines for the Award and Management of General Assistance Agreements for Indian Tribes, (http://www.epa.gov/tp/grantsandfunding/gap.htm); and the February 2006 Grant Administration Guidance (http://www.epa.gov/tp/grantsandfunding/gap.htm).
- A majority of member tribes are eligible to receive GAP grants.
- Member tribes that meet the eligibility requirements authorize the consortium to apply for and receive the grant.
- Only member tribes that meet eligibility requirements will directly benefit from the grant projects; the consortium must agree to that grant condition.
- Tribal resolutions or other written certification from a duly authorized representative of each tribal government which clearly demonstrates that a partnership of tribal governments exists must be provided. The documentation must specify the period of time (to cover the project) authorized by the tribal government to support the consortium project. The time frame referenced in the documentation must match the work plan period. For example, consortia submitting two year funding proposals must have support resolutions that indicate support for the two year project period. New resolutions or documents of support must be submitted as needed in subsequent funding years.
- In order for member tribes to benefit from consortia support, Consortia must submit supporting resolutions or other documentation described above from eligible tribal governments by March 15, 2013.
1. Capacity-Building Activities
GAP funds cannot be used for ongoing operation and maintenance of solid waste collection programs (e.g., garbage and recycling pickup, brush cleanup, etc.).
For resources and success stories on building tribal solid and hazardous waste programs, visit the Region 10 Tribal Solid and Hazardous Waste web page: http://yosemite.epa.gov/R10/TRIBAL.NSF/programs/tribal_solid_waste
Also, please refer to the solid waste tool found as Attachment B (PDF) (3 pp, 59K) of the announcement package.
NOTE: Implementation projects that involve ground disturbing, precedent setting, or highly controversial activities may be subject to compliance with the National Environmental Policy Act (NEPA). When NEPA compliance is necessary, the proposed GAP work plan must contain appropriate compliance activities, such as an environmental review, or the development of an Environmental Assessment or Environmental Impact Statement. Please contact your EPA Project Officer to discuss whether or not NEPA activities may be required.
While EPA Region 10 provides funding for all activities that build the capacity of tribal governments to manage environmental programs, tribes are encouraged to discuss the following recommended focus areas with their EPA Project Officer. Additional detail on each of these focus areas is included in Attachment C (PDF) (2 pp, 33K).
A. Capacity building activities (for tribes new to the GAP program or tribes with difficulty meeting grants management requirements). For more detail on capacity building activities, please see Attachment A.
B. For tribes with established programs that have consistently demonstrated effective grants management practices, Region 10 recommends considering the following focus areas:
GAP funding can be used for activities that build tribal capacity to develop and manage environmental protection programs. Capacity building may include developing the appropriate administrative and legal infrastructure, establishing tribal technical capability, and planning and establishing an integrated tribal environmental management program to be implemented through other EPA program-specific grants. GAP funds cannot be used to implement any environmental programs except for solid waste or hazardous waste implementation activities described in the following section.
2. Solid and Hazardous Waste Planning and Implementation Activities
GAP funds can be used for planning, development and implementation of tribal solid and hazardous waste programs. Region 10 strongly encourages completion of an Integrated Solid Waste Management Plan prior to beginning implementation activities so the plan can provide guidance and structure for addressing solid and hazardous waste issues. Other tasks may include, but are not limited to, the following:
- Cleaning up, closing or upgrading open dumps
- Removing abandoned vehicles, scrap metal and used tires
- Planning and conducting household hazardous waste cleanups
- Adopting anti-littering ordinances
- Establishing collection and recycling programs, recycling staging areas and support facilities
REQUIRED GRANT PROPOSAL ELEMENTS
Elements of the draft proposal, due January 15, 2013, include the following:
A. Narrative Discussion (should be included as an attachment when submitting a proposal in GAP Online)
- Solid and hazardous waste management/Establishment and implementation of recycling programs
- Capacity building to address the environmental impacts of climate change (e.g., planning, assessment, education, research, form working groups)
- Sustainability planning
- Tribal capacity building in agency decision making
- Subsistence resources protection planning
- Capacity building to ensure tribal utilities are operated in compliance with applicable standards
- Environmental education and public participation/community involvement
- Tribal consultation policy development
- Collaboration with the Regional Tribal Operations Committee (see Attachment D (PDF) (3 pp, 43K) for a list of RTOC contacts)
B. Work Plan
- Provide description of tribal background and geographic location.
- Describe any high-priority environmental and human health issues that affect the tribe(s), and their relation to any environmental assessment or strategy efforts conducted to date.
- Describe tribal capacity building efforts needed to address environmental and human health risks.
- Describe where the environmental staff is placed within the tribal organizational structure. (An organization chart is acceptable.)
- List other funding sources/amounts (both federal and non-federal) that the tribe has managed or plans to pursue to develop and implement environmental programs.
- Provide summary of work plan components.
- Describe tribal and EPA roles and responsibilities in carrying out the work plan commitment. (Sample language to meet this requirement is included in Attachment E (PDF) (4 pp, 52K).)
- Provide a performance evaluation process and reporting schedule in accordance with 40 CFR 35.515. (Sample language to meet this requirement is included in Attachment E (PDF) (4 pp, 52K).)
1. General Work Plan Requirements. Applicants must submit work plans in a standardized template, provided in Attachment E (PDF) (4 pp, 52K). A separate work plan for each project year in a multi-year proposal is required. Work plan components and commitments must not duplicate prior efforts; they should demonstrate clear progress over time or specify new focus areas. Duplicates of prior year work plans may be rejected by the EPA Project Officer and result in jeopardized funding.
Work plans must contain the elements listed below:
- A description of each work plan component to be funded;
- Estimated work years (Full-Time Equivalent or FTE = 2,080 hours or one work year) and funding amounts for each work plan component;
- The work plan commitments for each work plan component, and a timeframe for their completion;
- The expected outputs (or deliverables) for each commitment;
- Outcomes (environmental results) associated with each work plan component to the extent practicable; and
- Quality assurance documentation (if applicable). All environmental measurements, including sampling and data compilation activities, require an EPA approved Quality Assurance Project Plan before beginning the activity.
2. Mandatory Tasks. The following tasks are mandatory for all grantees. New grantees should complete these tasks within the first few years of receiving a new GAP grant.
- Environmental Assessment or Inventory. Identify actual or potential environmental and human health issues; prioritize which issues to address first.
- Tribal Environmental Plan. Develop an environmental plan to address priorities identified in the assessment. This plan requires revision whenever the document becomes outdated.
- Administrative/Fiscal Assessment. Review and assess the tribe’s financial, procurement and property management procedures to ensure that the tribe’s systems meet the requirements of 40 CFR Part 31 and Cost Principles under 2 CFR Part 225 (formerly OMB Circular A-87). This assessment must be repeated whenever there are substantial changes to the tribe’s financial systems. Corrections to deficiencies found in the tribe’s administrative systems are eligible activities under GAP.
3. Success Stories/Lessons Learned.
EPA requires that all grantees submit a success story or a write-up describing lessons learned at least once during a four-year GAP grant cycle. The write-up must be included as a work plan task, and should be a one-page summary focused on a particular task, project or a highlight of work performed during the multi-year GAP grant. It should include before/after pictures, if appropriate; data (such as what waste materials were used or collected by weight, volume or specific category for a solid waste success story); and finally, a description of how the GAP funding affected behavior or led to a positive change in the environment (as applicable). A sample work plan task and deliverable might be:
Task: Develop a one-page summary of the tribal creek clean-up project.
For more information on this requirement, please contact your EPA Project Officer.
C. Detailed Budget (may be included as an attachment when submitting a proposal in GAP Online)
Deliverable: Summary page with pictures and data as appropriate.
A detailed budget narrative must be submitted, with a breakdown by object class categories. Note that separate budgets are required for each project year in a multi-year work plan. EPA has developed a budget template format (recommended but not mandatory), which is provided in Attachment F (PDF) (7 pp, 537K).
D. Supplemental Projects for Unmet Needs
Travel. All requests for travel funding must be clearly supported by work plan tasks. To be allowable, travel costs must be consistent, reasonable, necessary, documented and allocable (of benefit to) the grant. Travel may be integral to the purpose of the proposed project (e.g., developing capacity) or related to proposed project activities (e.g., attendance at meetings). Applicants must provide the types/purposes of travel, estimated number of trips, planned destinations and estimated number of travelers in the detailed budget.
Indirect Cost Rate. Applicants who want to include indirect costs as part of a proposed grant project budget must submit a copy of the organization’s current, approved Indirect Cost Rate Agreement to the EPA Region 10 Grants and Interagency Agreement Unit. If you do not have a negotiated agreement, you must provide documentary proof that you have submitted an indirect cost rate proposal to your cognizant agency. For applicants who don’t have a current approved indirect cost rate agreement, or who haven’t submitted a proposal for one, EPA has established other options for including indirect costs in the proposed budget. Please see Attachment G (PDF) (2 pp, 59K) for details.
Individual tribes and tribal consortia that would like to request funding for special tasks (e.g., to conduct an initial water resources assessment, or implement solid and hazardous waste programs, including cleanup activities) or special equipment purchases (e.g., video conferencing equipment, solid waste/recycling program equipment or vehicle purchase) may submit a supplemental request to their base work plans and budgets. If sufficient GAP funds are available after base needs have been met, EPA may fund additional priority tasks or equipment purchases. GAP review criteria (see Section VII) will be used to determine priorities for funding supplemental activities or purchases. Additionally, applicants MUST clearly articulate the need for the project, describe how the project will address the need, and demonstrate how the tribe will complete the project within the fiscal year.
Requests for supplemental projects for unmet needs are generally limited to $75,000. More than one special project per applicant may be considered if funds allow. A separate work plan and budget must be developed for each supplemental project. Multiple proposals from the same applicant must be ranked in order of importance. Requests for supplemental funding are limited to the FY2014 project year (i.e., no multi-year proposals). Proposed project activities must include a description of expected human health and environmental benefits.
Equipment Purchases. Equipment is defined as tangible, non-expendable, personal property having a useful life of more than one year and an acquisition cost of $5,000 or more, although a lower dollar amount threshold can be established by the applicant. Any proposed equipment costs must be eligible, allocable and allowable under GAP. ALL equipment purchases require prior approval of the EPA Project Officer and the EPA Grants and Interagency Agreement Unit. Applicants requesting equipment must address the following requirements:
The Region 10 Grants Office has developed a fact sheet to provide additional guidance on the purchase of equipment. See Attachment H (PDF) (2 pp, 25K).
- List of each equipment item
- Estimated cost of each item
- Justification of need for each item (how item will help accomplish work plan tasks)
- Lease versus purchase analysis, if applicable (40 CFR 31.36(b))
- Indication of the method of procurement to be followed (e.g., small purchase, sealed bid, competitive or sole source, per 40 CFR 31.36(d))
- Price and cost analysis (40 CFR 31.36(f))
- Requested disposition of the equipment and justification (40 CFR 31.32(e))
Alaska Peer Assistance Network. The Alaska Peer Assistance Network can be an option for supplemental project funding in Alaska as a separate cooperative agreement. Alaska GAP grantees (i.e., tribes or consortia) can propose assistance to other tribes related to improving GAP grant compliance and performance. All peer assistance work must be submitted as a proposal under a cooperative agreement. For guidelines on submitting proposals for peer assistance work, please refer to Attachment I (PDF) (4 pp, 35K).
Negotiation of Draft Work Plans/Budgets. The EPA Project Officer will contact applicant’s staff to negotiate revisions and arrange a time frame for revisions. Applicants are responsible for completing the negotiation process and responding to revision requests within time frames specified by EPA Project Officers. Applicants who are not responsive to revision requests or who do not make requested revisions after three requests may receive a denial letter. Applicants in this situation will be encouraged to get training needed and apply during the next funding cycle. Submitting an initial work plan and budget does not guarantee that a grant will be awarded. After EPA and applicants negotiate final work plans and budgets, EPA Project Officers will invite tribes through a letter or email to submit a full application package.
PROPOSAL REVIEW CRITERIA
GAP proposals and funding amounts will be reviewed based on the following criteria:
Past performance will be a factor in EPA funding decisions. All grant applicants must demonstrate sound financial, administrative, and programmatic management capability. For current or previous recipients, the EPA Project Officer will verify:
- While EPA recognizes that some activities are on-going, proposed work plans must not be duplicative (i.e., identical to previous year except for date changes); they must demonstrate clear progress from one year to the next or may be rejected by the Project Officer and funding may be jeopardized.
- Proposals must include all information requested in this funding announcement, eligible GAP activities and EPA’s focus areas.
- Work plans must describe tribal environmental program capacity building needs and documented environmental or health risks.
- Work plans must include well-defined, achievable commitments, outputs and outcomes (environmental results).
- Proposed work plan costs must be necessary, allowable, allocable and reasonable.
- EPA will also consider past assistance agreement funding and performance (See Section VIII for more details).
It is in the best interests of tribes to apply only for funds which, if awarded, may be expended as fully as possible each year, according to the approved work plan and budget. Current grantees with large balances and no reasonable expectation of spending the funds by the end of the grant period will receive reduced awards.
No-cost extensions (or reduced awards) will be advised if an applicant has a high unspent balance of GAP funding from previous awards unless there is pending approved work, such as field work, that will reduce the balance. New funds require new work commitments in addition to the required project activities that are already behind schedule; a no-cost extension allows time to successfully complete those activities. No-cost extensions do not limit the amount of funds that may be requested in the future.
Extensions are not automatic and must be requested by the applicant.
For recipients with past performance issues, the application must include a discussion of the steps the applicant has taken to address issues and correct past administrative, financial or programmatic challenges. Applicants who are out of compliance with the programmatic or administrative terms and conditions of their existing award may be denied funding, or may receive a reduced award. If the applicant has not applied for GAP funding in the past, or if past performance merits a review of the applicant’s administrative or financial systems, a pre-award review may be required prior to submission of an application. EPA will contact the applicant to schedule this review if necessary.
EPA identifies a portion of the overall regional GAP funding appropriation to support the EPA Region 10 Tribal Environmental Summit and the Regional Tribal Operations Committee. Region 10 funding priorities include:
A. Individual Tribes. The primary purpose of GAP is to build tribal capacity for developing and administering environmental protection programs. Therefore, providing GAP grants to individual tribal governments is our highest priority.
B. Tribal Consortia. Funding for tribal consortia will be considered after the needs of individual tribes are met. Consortia work plans must meet the needs of member tribes without duplicating individual tribal efforts. Work plans that directly build tribal environmental capacity are emphasized.
PERFORMANCE PARTNERSHIP GRANTS
Performance Partnership Grants (PPGs) are grants formed by incorporating at least two eligible EPA grants into a single grant. PPGs help decrease administrative burdens and increase flexibility in how grant funds can be used. Tribes that receive two or more EPA grants are encouraged to discuss the prospect of forming a PPG with their EPA Project Officer. For a current list of the EPA programs eligible to be included in a PPG, please refer to 40 CFR 35.501.
Tribes should engage the EPA in PPG discussions before developing individual grant applications. Past grant performance is one factor EPA considers when evaluating potential PPGs. Since multiple grants are involved, PPG proposals and applications can take longer to develop than single grant proposals.
FULL APPLICATION SUBMITTAL PROCESS / AGENCY CONTACTS
A. Application Submittal
- Timeliness and completeness of reports
- Progress under the current work plan
- Absence of duplicative activities in proposed work plan and budget when compared to earlier awards
- Amount of unexpended funds, frequency of drawdowns and fiscal accountability
Full application packages must be postmarked, hand delivered, submitted in GAP Online, or emailed to an EPA Project Officer by May 20, 2013. A full application package consists of the approved GAP narrative, work plan, detailed budget, resolutions (as needed), and federal forms signed by the Tribal Leader or their designated representative. Application kits (including instructions) are available online at http://www.epa.gov/ogd/AppKit/application.htm or http://www.epa.gov/ogd/AppKit/contents.htm
For emailed proposals, grantee must obtain written confirmation that the proposal was received by your EPA Project Officer. Proposals that are mailed should include “Return Receipt Requested” for verification of receipt by EPA. Applicants who hand-deliver or mail their proposal should also email an electronic copy to their EPA Project Officer to expedite proposal review.
B. Agency Contacts
Late proposals will not be accepted.
Grant awards will be made by September 30, 2013.
If located in Alaska, please submit your proposal to your EPA Project Officer. If you are a new applicant in Alaska, please submit your proposal to:
US EPA, Alaska Operations Office
222 W. Seventh Avenue, #19
Anchorage, AK 99513-7588
If located in Idaho, Oregon, or Washington, please submit your proposal to your EPA Project Officer. If you are a new grantee in Idaho, Oregon, or Washington, please submit your proposal to:
C. GAP Online
US EPA, Region 10
1200 Sixth Avenue, Suite 900, ETPA-085
Seattle, WA 98101-1128
If you have any questions about the GAP application process or grant requirements, please contact an EPA Project Officer. For applicants in Alaska, general questions can be directed to the Tribal Unit in the Alaska office at 1-800-781-0983. For applicants in Idaho, Oregon, or Washington, please contact the Region 10 Tribal Trust and Assistance Unit in the Seattle office at 1-800-424-4372.
By August 30, 2013, all GAP recipients (except PPG tribes) must enter final revised work plans and budget attachments into GAP Online at https://ofmext.epa.gov/GAP_Online
D. System for Award Management (SAM) Entity Management Registration (formerly called CCR Registration) Required for Grant Application Processing, Award & Payment
For those new to the GAP program or to GAP Online, please contact an EPA Project Officer for information or access the GAP Online User Guide at: http://www.epa.gov/tp/grantsandfunding/gap.htm The GAP Online system provides a centralized tool for creating work plans and reporting progress. User names and passwords have been distributed to tribes. If you do not have your user name and password, or if you have trouble entering data into GAP Online, please contact your EPA Project Officer. Refer to contact information provided above if you do not have an EPA Project Officer.
All entities (tribes and consortia) who apply for federal grants MUST first be registered in SAM (formerly called CCR) and MUST have a Data Universal Numbering System (DUNS) number.
To register in SAM, or to update an existing registration, go to: www.sam.gov Once on the website, you can use the Search SAM tool and follow the instructions for verification of your tribe’s information. Your SAM registration must be renewed every 12 months in order to remain active. Note that this registration process can be very time-consuming; we strongly suggest that you begin the registration process at least 30 days prior to the GAP application deadline. If you have questions, call the SAM Help Desk at 866-606-8220.
AWARD ADMINISTRATION / RESOURCES
A. Applicable Agency Guidance, Regulations, and OMB Circulars
A valid DUNS number is a pre-requisite to SAM Entity Management Registration. To obtain a DUNS number, go to the Dunn & Bradstreet website: http://fedgov.dnb.com/webform If you have DUNS questions, call the Government Customer Response Center at 866-705-5711.
GAP awards are subject to the following regulations and requirements:
B. Dispute Resolution Procedures
Grantees must also comply with the administrative and programmatic terms and conditions of the grant award. EPA highly recommends that grant applicants carefully review and understand all grant award documents prior to accepting the grant. If questions or concerns arise during that review, contact your EPA Project Officer
- 2 CFR Part 225 “Cost Principles for State, Local, and Indian Tribal Governments”
- 40 CFR Part 31 “Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments”
- 40 CFR Part 35 Subpart B “Environmental Program Grants for Tribes”
- OMB Circular A-133 “Audits of States, Local Governments, and Non-Profit Organizations”
- U.S. EPA’s Resources Management Directives 2520: Administrative Control of Appropriated Funds, OMB Approved Release 3.2 (February 4, 2008)
40 CFR Part 30.63 and 40 CFR Part 31.70 describe the dispute resolution process.
Applicants must clearly mark information they consider confidential. EPA will make confidentiality decisions in accordance with Agency regulations found at 40 CFR 2, Subpart B.
D. Internet Resources and Information
Please see Attachment J (PDF) (2 pp, 24K) for a list of some helpful websites related to the development of GAP applications and environmental programs.
List of Attachments
Attachment A: Summary of Capacity & Implementation Indicators (Appendix 10.4 of the August 2011 draft GAP Guidebook for Building Tribal Environmental Capacity) (PDF) (4 pp, 58K)
Attachment B: Building a Tribal Solid Waste Program (PDF) (3 pp, 59K)
Attachment C: Focus Areas (PDF) (2 pp, 33K)
Attachment D: National and Regional Tribal Operations Committees Contact Information (PDF) (3 pp, 43K)
Attachment E: Sample Proposal Narrative and Work Plan Template (PDF) (4 pp, 52K)
Attachment F: Budget Template (PDF) (7 pp, 537K)
Attachment G: Indirect Cost Rate Information for Tribal Governments (PDF) (2 pp, 59K)
Attachment H: Prior Approval for Equipment Purchases (Fact Sheet) (PDF) (2 pp, 25K)
Attachment I: Alaska Peer Assistance Network Information (PDF) (4 pp, 35K)
Attachment J: Internet Resources and Information (PDF) (2 pp, 24K)